Compliance & Risk Management Officer
The Compliance and Risk Management Officer is responsible for the coordination of risk management, safety and health matters for all players, supporters, officials, members and visitors.
The Compliance & Risk Management Officer is expected to:
Act in the best interest of the members at all times
Attend all Committee meetings
Undertake the role in good faith and honesty
If at any stage the Compliance & Risk Management Officer becomes aware of a personal conflict of interest, real or perceived between themselves and the club, they should immediately notify the Club President of the conflict who will immediately inform all other committee members.
Responsibilities
Prior to the Season
Create and maintain the club’s Risk Management Plan encompassing all the activities of the club
Ensure that all club participants are aware of their responsibilities under the clubs Risk Management Plan
Continually monitor club activities to identify and minimise risks
Ensure playing, training and social facilities are continually monitored prior to each session to identify any unsatisfactory risks
Ensure any maintenance issues are addressed as soon as possible
Review the number of teams and players as well as the number of training and competition locations (for which the club is responsible) to determine both the amount of first aid kits and medical equipment required for the upcoming season.
Recruit people willing to undertake the role of first aid officers throughout the year
Co-ordinate access to First Aid training for those who require the training or refresher training.
Undertake an audit of first aid equipment and first aid kits to determine if replenishments or repairs are required
Keep a register of who all first aid kits and medical equipment has been provided to and their contents.
During the Season
Continually review the contents of the first aid kits, replenishing as required.
Continually review club activities to ensure suitably qualified first aid officers are always in attendance at club training and competition
Ensure playing, training and social facilities are continually monitored prior to ensure compliance with all Health & Safety regulations
Ensure compliance with Liquor Licencing Laws, including maintaining a register of all approved bar staff and copies of Responsible Service of Alcohol certifications
Be actively involved in the planning and development of new club social, sporting and fundraising activities to ensure there are no unacceptable risks
Be the focal point for all health and safety enquiries
Induction of new team members, coaches and officials to safety and health aspects of the club and operations
Maintain the club key register
Post Season
Collect all first aid kits and medical equipment and review for completeness and functionality
Create a list of medical suppliers and what items are normally purchased from each, detailing any contractual terms or conditions
Provide an indication to the committee of the likely cost of replenishing and or replacing medical supplies and equipment for the following season.
End of year hand over
Updating key documents
At the end of each year a key activity of the Compliance & Risk Management Officer will review and revise the clubs Risk Management Plan as well as their position description to ensure it continues to reflect the requirements of the role. The updated Position Description and Risk Management Plan must be provided to the Club Secretary prior to the Annual General Meeting each year.
The Compliance & Risk Management Officer will also be required to update the register of first aid kits and medical equipment and where each item is currently being stored or located. They should also update the list of medical suppliers, including contact details and any terms and conditions previously negotiated or agreed to.
Induction of the incoming Compliance & Risk Management Officer
An important responsibility of outgoing Compliance & Risk Management Officer is to train, mentor and support the incoming Compliance & Risk Management Officer.
Essential Skills and Requirements
Hold or willing to apply for a current volunteer’s “working with children” check
Hold a current First Aid qualification
Can communicate effectively and possess good interpersonal skills
Strong understanding of all club activities, including those with the potential for people to be injured or require first aid
Ability to review activities and facilities from a risk minimisation perspective
Maintain confidentiality on relevant matters
Unbiased and impartial on all issues
Receptive to change
Dedicated club person