Public Officer
The Public Officer is the Club’s nominated representative for the purposes of complying with the Incorporated Associations Act.
The Public Officer is expected to:
Act in the best interest of the members at all times
Attend all Committee meetings
Undertake the role in good faith and honesty
If at any stage the Public Officer becomes aware of a personal conflict of interest, real or perceived between themselves and the club, they should immediately notify the Club President of the conflict who will immediately inform all other committee members.
Responsibilities
Legislative responsibilities
The Public Officer is the Club’s nominated secretary under the Incorporated Associations Act and as such is responsible for:
Notifying the relevant government body of their appointment
Lodging on behalf of the club all reports and notices as required by the relevant Incorporated Associations Act.
End of year hand over
Updating key documents
At the end of each year a key activity of the Public Officer will review and revise the clubs Risk Management Plan as well as their position description to ensure it continues to reflect the requirements of the role. The updated Position Description and Risk Management Plan must be provided to the Club Secretary prior to the Annual General Meeting each year.
The Public Officer will also be required to update the register of first aid kits and medical equipment and where each item is currently being stored or located. They should also update the list of medical suppliers, including contact details and any terms and conditions previously negotiated or agreed to.
Induction of the incoming Public Officer
An important responsibility of outgoing Public Officer is to train, mentor and support the incoming Public Officer.
Essential Skills and Requirements
Hold or willing to apply for a current volunteer’s “working with children” check
Can communicate effectively and possess good interpersonal skills
Maintain confidentiality on relevant matters
Unbiased and impartial on all issues
Receptive to change
Dedicated club person